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How to Use Microsoft 365 Email on Phone and Laptop

a close up of a cell phone with microsoft 365 icons on it

About Microsoft 365 Email

Office365 is a Microsoft productivity suite that clients of WeGo can purchase to have enterprise class email services from Microsoft.  Outlook is the email application we use in the Microsoft Office365 suite.  Outlook is a mobile app, a desktop program and also a web app (OWA).  Outlook is the tool to send and receive email, manage tasks, calendar and contacts.  Microsoft 365 will synchronize with all your devices if you choose to use it on multiple devices. Microsoft Outlook 365 is known as the “Exchange” server.


Email setup and security

Here’s a procedure on how to set up Microsoft 365 email on a desktop/laptop and on a smartphone using the Outlook App. It includes information about logging in via webmail, marking messages as spam or phishing, and why it’s necessary to do so frequently via webmail.

Setting up Microsoft 365 Email on a Desktop/Laptop

  1. Open the Microsoft Outlook application on your computer.
  2. Click on “File” in the top-left corner, then select “Add Account.”
  3. In the “Add Account” window, choose “Microsoft Exchange, Office 365, or Outlook.com account,” and click “Continue.”
  4. Enter your Microsoft 365 email address and click “Connect.”
  5. If prompted, enter your Microsoft 365 account password and click “Sign in.”
  6. Follow any additional prompts to complete the setup process.

Setting up Microsoft 365 Email on a Smartphone (Outlook App)

  1. Install the Microsoft Outlook app from the App Store (for iOS) or Google Play Store (for Android).
  2. Open the Outlook app and tap “Get Started.”
  3. On the “Add Account” screen, tap “Add Email Account.”
  4. Enter your Microsoft 365 email address and tap “Continue.”
  5. Enter your Microsoft 365 account password and tap “Sign in.”
  6. The app will automatically configure your account. Tap “Done” to complete the setup process.

Logging in via Webmail (Work Account)

  1. Open a web browser and navigate to https://outlook.office.com.
  2. Click on “Sign in” in the top-right corner.
  3. On the sign-in page, select “Work or school account” (choose Work if asked in the login window)and enter your Microsoft 365 email address.
  4. Enter your Microsoft 365 account password and click “Sign in.”
  5. You will be directed to your Microsoft 365 webmail inbox.


Managing Spam

Marking Messages as Spam or Phishing via Webmail Log in to your Microsoft 365 webmail account.

  1. Open the message you want to mark as spam or phishing.
  2. In the top menu bar, click on the “Junk” icon (it looks like a stop sign).
  3. Choose either “Junk” to mark the message as spam or “Phishing” to mark it as a phishing attempt.
  4. The message will be moved to the appropriate folder, and Microsoft 365 will learn from your actions to better identify similar messages in the future.

Why It’s Necessary to Mark Spam/Phishing via Webmail Frequently

Marking messages as spam or phishing via webmail is crucial because it helps train Microsoft 365’s spam filters to better identify and filter out unwanted or malicious emails. By consistently marking spam and phishing attempts, you’re providing valuable data to improve the overall email security for your organization. Additionally, webmail often has more robust filtering and reporting options compared to desktop or mobile email clients, making it easier to manage and report spam and phishing incidents.


Security: unique password for your Microsoft 365 email account

Listen up, my friend! I know it’s tempting to use the same password for everything – your email, bank, Facebook, Amazon, and even your secret stash of embarrassing childhood photos. But let me tell you, that’s a recipe for disaster!

Imagine this scenario: you’re sitting on your couch, munching on some chips, when suddenly, you get a notification that your email has been hacked. “No biggie,” you think, “I’ll just change my password.” But wait, you used the same password for your bank account, didn’t you? And your Amazon account? And your Facebook? Before you know it, your entire digital life has been compromised, and you’re left scrambling to do damage control.

So, here’s the deal: treat your Microsoft 365 email password like a precious gem – something unique, something strong, something that no one else can get their grubby little hands on. What does a strong password look like, you ask? Well, it should be a combination of uppercase and lowercase letters, numbers, and special characters (you know, those funky symbols that make you feel like a hacker). And for the love of all things digital, don’t use something lame like “password123” or your pet’s name followed by your birth year.

Instead, get creative! Mix it up with random words, numbers, and symbols that only make sense to you. For example, “Pr3ttyL1ttl3P0nycorn$!” – who’s going to crack that masterpiece? Not even the most skilled cyber-criminal could guess you’ve combined your childhood obsession with My Little Pony and your love for unicorns.

Remember, a unique, strong password for your Microsoft 365 email is like a digital chastity belt – it keeps your precious data safe and secure from prying eyes. So, do yourself a favour and follow this advice unless you want to end up crying into a tub of ice cream because your entire online life has been compromised. Trust me, it’s not a pretty sight!


How to change your Microsoft 365 password using a web browser

Follow These Step  To Change Your Microsoft 365 Password

  1. Open a web browser and navigate to https://account.microsoft.com.
  2. Sign in to your Microsoft account using your existing email address and password.
  3. Once signed in, click on the “Security” tab.
  4. Under the “Password” section, click on “Change password.”
  5. Enter your current password when prompted.
  6. Create a new password following the password requirements (e.g., minimum length, use of uppercase, lowercase, numbers, and symbols).
  7. Re-enter the new password to confirm it.
  8. Optional: You can also set a password hint to help you remember the new password.
  9. Click “Save” to update your Microsoft 365 password.
  10. You’ll be prompted to sign out and sign back in with your new password across all Microsoft services and applications.

It’s recommended to create a strong, unique password that you don’t use for any other accounts. This helps improve the security of your Microsoft 365 account and reduces the risk of unauthorized access.